Executive Assistant - Legal Department (Boston)

Position Summary: Provides confidential administrative support for the SVP, General Counsel, and two lawyers and one paralegal who comprise the Legal Department and for the Director of Corporate Administration. Maintains corporate and other legal records. Acts with limited supervision to maintain smooth functioning of the Legal Department. Delivers projects in a timely fashion. Maintains a professional demeanor and flexibility as job demands require.

Requirements:

• JOB DUTIES AND RESPONSIBILITIES:
• Provide confidential administrative support by:
• Composing and producing correspondence, reports, and forms; editing and proofreading legal documents and documents for the Board and Board committees; maintaining calendar; ensuring deadlines are met; reviewing and distributing incoming correspondence; arranging travel requirements; answering phone; delegating calls to others as appropriate.
• Maintaining corporate and other legal records
• Preparing state annual corporate reports and filing within deadlines
• In coordination with the Executive Assistant to the President, handling the administrative aspects of board and committee meetings. Duties include:
• Ordering and coordinating all food, meeting rooms, and equipment needs, including audio visual and teleconferencing requirements
• Ensuring prompt and correct payments to board members
• Organizing and maintaining corporate record room in hard copy and in an electronic database, including leases, contracts, regulatory and governmental filings, board and committee meeting agendas and minutes
• Coordinating with external legal counsel, board chairs, committee chair(s), and various external agencies (i.e. Attorney General's office, Division of Insurance)
• Handling administrative projects integral to the work of the Legal Department
• Other duties as required
• JOB REQUIREMENTS: (Required Competencies)
• Must have previous experience supporting high level executives. Support of Legal team preferred
• Ability to exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions to meet above responsibilities
• Strong organizational skills as evidenced by ability to prioritize and handle multiple projects and attention to details
• Professional demeanor
• Excellent written and verbal skills
• Sound judgment in maintaining confidentiality of information
• High competency level with various PC applications (MS Office)
• 6-10 plus years related experience including executive assistant experience

Job Code: OFF 5

Location: DentaQuest Ventures, MA

Applying for an open position couldn't be easier. Just e-mail us your cover
letter and resume to dqvhr@dentaquest.com.

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